Board Member Orientation

Fiduciary Responsibility

Each individual on the board represents the interests of the membership and protecting the assets of the organization:

1. Duty of care.

2. Duty of loyalty.

3. Duty of obedience.

Board Member Acknowledgements

On an annual basis at a board meeting, each board member must acknowledge that they have read and agree to the following three statements:

1. Antitrust Statement

2. Conflict of Interest Policy

3. Code of Conduct Policy

Board Orientation

Each year, the organization holds a board orientation that covers:

1. About the organization

2. Leadership roles and responsibilities

3. Risk management

4. Strategic direction

Board Member Manual

The board member manual includes:

  • Articles of Incorporation
  • Bylaws
  • IRS Letter of Determination
  • Policy Manual
  • Annual Calendar
  • Organizational Chart
  • Roster of Volunteer Leaders and Staff
  • Recent Minutes
  • Antitrust Avoidance Statement

Board Governance

The board is responsible for abiding by the governing documents:

1. Statement of Purpose (Mission)

2. Articles of Incorporation

3. Bylaws

4. Policies

Responsibilities of the Board as a Whole

1. Directs all affairs of the Association consistent with its policies and bylaws.

2. Fills vacancies in any elected office of the Association. Approves nominations for each elected office.

3. Approves the Association operating budget each year.

4. Determines Association positions on legislative, regulatory and judiciary matters.

5. Recruits and retains members. Determines dues amounts for membership categories.

6. Reviews the action of all Association Committees and subsidiaries for consistency with short- or long-term policy/mission objectives.

7. Employs and sets compensation for the management firm or employed executive director.

Responsibilities of Individual Board Members

1. Serves as an “ambassador of goodwill” for the Association at all times while advancing and implementing the Association’s mission and general purpose.

2. At her or his own expense, attends the in-person board meetings, legislative advocacy events and the annual conference.

3. Participates in all electronic board meetings.

4. Annually reviews the anti-trust and conflict of interest policies.

5. Actively reviews the Association’s finances on a monthly basis.

6. Serves as a volunteer and receives no compensation.

Specific Duties

President: The president shall preside at all sessions of the Association and including Executive Council Meetings, and shall perform other duties pertaining to the office. Frequent communication between the president and the executive director is critical to the smooth operation of the Association.

President-Elect: The president-elect shall preside in the absence of the president.

Immediate Past President: The Immediate Past President chairs the Nominating Committee. The Past President must call a meeting of the committee approximately three months prior to the annual meeting and have the slate of nominees completed and submitted to the voting members of the Council 60 days prior to the annual meeting. The Past President shall present a report at meetings of the Council; such reports need not be written reports unless warranted by the importance of the subject matter.

Secretary/Treasurer: The Secretary/Treasurer, through the executive director, shall maintain the minutes from meetings of the Association. The Secretary/Treasurer shall receive financial reports from the executive director at least quarterly. The treasurer shall report to the board on the finances of the Association and shall be the primary signatory on the Association’s financial accounts.