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Permanent Items

Upcoming Board Meetings

Friday, October 11, 2019 (telephone)

10:00 a.m. CDT | Conference Call

712.432.0075 | 981061 (code)

Monday, November, 2019 (in person)

7:30 a.m. CST – 9:00 a.m. CST | Fort Worth

Texas EMS Conference

Friday, December 13, 2019 (telephone)

10:00 a.m. CST | Conference Call

712.432.0075 | 981061 (code)

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Financials

2019 Budget: 2019 TEMSA Budget – 10.22.18

Board Information

Board Contact Information: TEMSA Board Contact Info

Click here to view the back end of the committees.

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Friday, October 11, 2019, Board Meeting

10:00 a.m. CDT | Conference Call

712.432.0075 | 981061 (code)

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Agenda

Click here for the September 25, 2019, meeting minutes: 09.25.19 – TEMSA Meeting Minutes

Click here for the agenda: 10.11.19 – TEMSA Agenda

Click here for the 2019 P&L (10.07.19): 09.25.19 – P&L TEMSA

Click here for notes on TEMSA’s P&L: TEMSA Budget Notes – 10.07.19

September 25, 2019, Board Meeting

Agenda

Click Here for the PowerPoint: 09.25.19 TEMSA Board Meeting

Click here for the July 12, 2019, meeting minutes: 07.12.19 – Meeting Minutes

Click here for agenda: 09.25.19 – TEMSA Agenda

EMS in Texas (DRAFT): Fort Bend County EMS Issues – 2019

Click here for 2020 proposed budget: 2020 TEMSA Budget – 09.24.19 Proposal

Unofficial P&L for 2019 – 09.25.19: 09.25.19 – P&L TEMSA

Friday, August 9, 2019, Board Meeting

10:00 a.m. – 10:30 a.m. CDT | Telephone

712.432.0075 | 981061 (code)

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Agenda

Click here for meeting agenda: 08.09.19 – TEMSA Agenda

Click here for the July 12, 2019, meeting minutes: 07.12.19 – Meeting Minutes

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Friday, July 12, 2019, Board Meeting

10:00 a.m. – 10:30 a.m. CDT | Telephone

712.432.0075 | 981061 (code)

Agenda

Click here for agenda Powerpoint: 07.12.19 TEMSA Board Meeting

Click here for meeting agenda: 07.12.19 – TEMSA Agenda

Click here for the June 16, 2019, meeting minutes: 06.16.19 – TEMSA Minutes

Financials

Click here for the June 2019 bank statement: June 2019 TEMSA Chase

Reconciled through June 30, 2019:

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Sunday, June 16, 2019 Board Meeting

6:00 p.m. – 9:00 p.m. CDT | In-Person

Cottonwood Room | Horseshoe Bay Resort
6:00 p.m. – 6:15 p.m. Dinner Served

Agenda

Click here for agenda Powerpoint: 06.16.19 TEMSA Board Meeting

Click here for meeting agenda:06.16.19 – TEMSA Agenda

Scroll down to April 12, 2019 meeting for meeting minutes to approve.

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Friday, May 10, 2019 Board Meeting

10:00 a.m. – 10:30 a.m. CDT | Conference Call

10:00 a.m. CDT | Conference Call
712.432.0075 | 981061 (code)

Agenda

Click here for agenda Powerpoint: 05.10.19 TEMSA Board Meeting

Click here for meeting agenda: 05.10.19 – TEMSA Agenda

Scroll down to April 12, 2019 meeting for meeting minutes to approve.

Financials

Chase, Pay Pal, and Eventbrite accounts as of 05.07.19 (reconciled through 04.30.19):

Eventbrite as of 05.07.19 (nothing transferred to checking account):

April 2019 bank statement: Apr 2019 TEMSA Checking Account

March 2019 bank statement: March 2019 – TEMSA Checking Account

February 2019 bank statement: February 2019 – TEMSA Bank Statement

January 2019 bank statement: January 2019 – TEMSA Bank Statement

Friday April 12, 2019 Board Meeting

10:00 a.m. – 10:30 a.m. CDT | Conference Call

10:00 a.m. CDT | Conference Call
712.432.0075 | 981061 (code)

Agenda

01.11.19 Meeting Minutes for Approval – 01.11.19 – TEMSA Minutes

02.28.19 Meeting Minutes for Approval – 02.28.19 TEMSA Meeting Minutes

03.29.19 Meeting Minutes for Approval – 03.29.19 TEMSA Meeting Minutes

Financials

Chase, Pay Pal, and Eventbrite accounts as of 04.11.19 (reconciled through 03.30.19).

Paypal:

Eventbrite:

March 2019 bank statement: March 2019 – TEMSA Checking Account

February 2019 bank statement: February 2019 – TEMSA Bank Statement

January 2019 bank statement: January 2019 – TEMSA Bank Statement

Thursday, February 28, 2019 Board Meeting

1:00 p.m. – 3:00 p.m. CST | In Person

Texas Medical Association
Room 9A | 9th Floor
401 W. 15th | Austin, Texas 78701

If elevator access does not take you immediately to the 9th floor, let the security desk on the ground floor know that you are part of Bobby’s meeting to let you up.

Visitor parking in the TMA building is extremely limited on the second floor. An alternative may be the surface parking lot on the NW corner of San Antonio and 15th (across from Starbucks). This is a pay parking lot.

Agenda

02.28.19 – TEMSA Agenda – Meeting Agenda

Click here to view the meeting minutes (January 2019): 01.11.19 – TEMSA Minutes

Financials

Chase and Pay Pal accounts as of 02.07.19 (reconciled through 01.31.19):

Friday, January 11, 2019 Board Meeting

10:00 a.m. CST | Conference Call

712.432.0075 | 981061 (code)

Agenda

01.11.19 – TEMSA Agenda – Meeting Agenda

Click here to view the meeting minutes (11.19.18): 11.19.18 – TEMSA Meeting Minutes

Financials

Click here to view the 2018 P&L – FINAL – 2018 P&L TEMSA

Click here to view the 2019 budget – 2019 TEMSA Budget – 10.22.18

Chase and Pay Pal accounts as of 01.10.19 (reconciled through 12.31.18):

Policy Items

TMA Bills – TMA Bills_Condensed_ch

LPG (Being Edited Now) – LPGs TEMSA 2019

Transport vs. Response (Being Edited Now) – Zavadky Edits – TEMSA Response v Transport 2018 v2

Friday, December 14, 2018 Board Meeting

10:30 a.m. CST | Conference Call

712.432.0075 | 981061 (code)

Agenda

Click here to view the meeting agenda: 12.14.18 – TEMSA Agenda

Click here to view the meeting minutes: 11.19.18 – TEMSA Meeting Minutes

Financials

Click here to view the 2018 P&L (as of 11.12.18) – 11.12.18 P&L – 2018

Click here to view the 2019 budget – 2019 TEMSA Budget – 10.22.18

Chase and Pay Pal accounts as of 12.13.18:

Monday, November 19, 2018 Board Meeting

7:30 a.m. – 9:30 a.m. | Omni Sundance 4

1300 Houston Street | Fort Worth, Texas 76102

Agenda

Click here to view the meeting agenda: 11.19.18 – TEMSA Board Agenda

Click here to view the meeting minutes: 10.12.18 Meeting Minutes – TEMSA

Financials

Click here to view the costs for the Texas EMS Conference – Texas EMS Conference 2018 P&L

Click here to view the 2018 P&L (as of 11.12.18) – 11.12.18 P&L – 2018

Click here to view the 2019 budget – 2019 TEMSA Budget – 10.22.18

Estimated remaining revenue:

$1,000 sponsorship for November’s Medicare seminar.
~$600 in revenue for registrations.

Estimated remaining expenses:

BH and CH expenses for Texas EMS Conference.
Printing costs for Texas EMS Conference ~ $200.
Room cost for snacks and a/v for Medicare seminar ~ $1,000.
Fall magazine print/mailer cost ~ $2,000.
BH consulting fees ~ $4,000.
CH consulting fees ~ $6,000.

Chase and Pay Pal accounts as of 11.12.18 (plus $1,000 in Eventbrite for November seminar):

Friday, October 12, 2018 Board Call

10:00 a.m. | Conference Call

712.432.0075 | 981061 (code)

Click here to view the back end committees.

Meeting Minutes – TEMSA Meeting Minutes – 08.22.18

Agenda

Click here:10.12.18 Agenda – TEMSA

Financials

2019 Budget:2019 TEMSA Budget – Proposed 08.19.18

August 2018 Bank Statement: August 2018 TEMSA Statement

September 2018 Bank Statement: September 2018 TEMSA Statement

Chase checking account reconciled through 09.30.18

10.03.18 Snapshot:

October 3, 2018 P&L: 10.03.18 P&L 2018

September 13-14, 2018 Board Retreat

2020 Site Consideration – Horseshoe Bay

TEMSA Horseshoe Bay – Click here to view Butch’s PowerPoint

2019 La Torretta Conference Planning

TEMSA Retreat – Conference Topics – Click here to view Butch’s PowerPoint

Wednesday, August 22, 2018 Board Call

Board Meeting Agenda/Minutes

06.17.18 Meeting Minutes for Approval – See Below

08.22.18 Agenda – TEMSA – Agenda

08.22.18 TEMSA Board Meeting – PowerPoint for Meeting

Financials/Membership

08.17.18 – 2018 P&L TEMSA – 2018 P&L (08.17.18)

July 2018 TEMSA Bank Statement – July 2018 Bank Statement

Account balances in QuickBooks through 08.17.18:

2019 TEMSA Budget – Proposed 08.19.18 – 2019 Proposed Budget

September 13-14, 2018 Retreat – FINALIZE TODAY

See PowerPoint for Considerations

Horseshoe – Retreat – Offer from Horseshoe Bay

2019 – EVOLUTION Planning

2019 PowerPoint for Consideration

Charts – EVOLUTION 2018 – 07.09.18 – 2018 Data

Individual Responses – EVOLUTION 2018 – 07.09.18 – 2018 Individual Responses (Evaluation)

2020 – EVOLUTION and Beyond

See PowerPoint for Consideration

2020 – Rates and Dates TEMSA Retreat and Evol – All Proposals

2020 – TEMSA Combo – Breakdown of Costs for 2020

Friday, July 13, 2018 Board Call

Board Meeting Agenda/Minutes

06.17.18 – TEMSA Meeting Minutes – 06.17.18 Meeting Minutes for Approval

07.13.18 Agenda – TEMSA – Agenda

Board Retreat Considerations – 2018 – Board Retreat Planning: September 13-14

EMS EVOLUTION 2019 & Beyond

2019 Contract Details – 2019 La Torretta Considerations

San Luis Resort – 2019 Proposal – May 18-23, 2019 Potential at the San Luis Resort in Galveston

2020 TEMSA Options – 2020 Considerations

EMS EVOLUTION 2018 Wrap-up

Charts – EVOLUTION 2018 – 07.09.18 – Attendee Evaluation Charts (as of 07.09.18)

Individual Responses – EVOLUTION 2018 – 07.09.18 – Individual Responses (07.09.18)

– Income Sheet (07.09.18)

Financials

June 2018 TEMSA Bank Statement – 06.30.18 Chase Bank Statement

Chase and PayPal have been reconciled through 06.30.18. Account balances in QuickBooks as of 07.09.18:

Sunday, June 17, 2018 Board Meeting

Board Meeting Agenda/Minutes

TEMSA Meeting Minutes – 05.09.18 – 05.09.18 Meeting Minutes Approval

06.17.18 TEMSA Board Meeting – 06.17.18 Agenda

TXEMSA Bylaws First Amended – 2016 – Bylaws

PowerPoint

06.17.18 TEMSA Board Meeting – Guiding Document

Financials

06.13.18 TEMSA 2018 P&L – 2018 P&L (as of 06.13.18)

Final 2017 P&L TEMSA – 06.12.18 – Final 2017 P&L

Chase and Pay Pal have been reconciled through 06.01.18

Wednesday, May 9, 2018 Board Meeting

Board Meeting Agenda/Minutes

02.14.18 Meeting Minutes – TEMSA – 02.24.18 Meeting Minutes Approval (No Quorum in March/April)

05.09.18 Agenda – TEMSA – 05.09.18 Agenda

EMS EVOLUTION 2018

Final Details – EMS EVOLUTION 2018 – Final Holes to Fill

Texas Ortho Association – Benchmarking Framework – 04.17.2018 – Benchmarking & Orthopaedic Example

2018 EVOLUTION Budget – Budget (as of 05.06.18)

BEOs – Texas EMS Alliance 2018 – BEOs (food/beverage orders – 05.06.18)

Operations

05.02.18 P&L TEMSA – P&L vs 2018 Budget (as of 05.02.18)

April 2018 TEMSA Bank Statement – April 2018 Bank Statement (Both Bank & PayPal Reconciled Through 04.30.18)

Bank Account + PayPal Balance Through 05.03.18:

Texas EMS PAC

Texas EMS PAC – PAC Memo

Friday, April 13, 2018 Board Call

Board Meeting Agenda/Minutes

02.14.18 Meeting Minutes – TEMSA – 02.24.18 Meeting Minutes Approval (No Quorum in March)

04.13.18 Agenda – TEMSA– 04.13.18 Agenda

Operations

March 2018 TEMSA Bank Statement – March 2018 Bank Statement (Chase & PayPal reconciled through 03.31.18)

Cash Snapshot (04.10.18):

Texas EMS PAC

Texas EMS PAC – PAC Memo

EMS EVOLUTION: 2019-21 Consideration

The hotel is considering a sale, so 2019 is the only year that they will possibly negotiate now. We are waiting on their proposal.

EVOLUTION 2018

EVOLUTION ATTENDEES (04.08.18) – Ticket Type – Registration List (04.03.18)

EVOLUTION Attendance Analysis – 04.08.18 – Registration Analysis (04.03.18)

2018 Texas EMS Alliance Pickup Report 040218 – Hotel Figures (see bottom tabs – 04.02.18)

Audit

AUDIT-COMMITTEE-CHECKLIST– Instructions

SAMPLEAUDITREPORT – Sample Report

Friday, March 9, 2018 Board Call

Board Meeting Agenda/Minutes

TEMSA Board Agenda – 03.09.18 – 03.09.18 Agenda

02.14.18 Meeting Minutes – TEMSA – 02.14.18 Meeting Minutes for Approval

Financials/Membership

$42,950 out of $50,700 billed for 2018 dues collected (03.08.18)

1 new member so far for 2018 plus several phone calls this week with inquiries

2018 TEMSA P&L 03.08.18 – 2018 P&L (as of 03.08.18)

03.08.18 Chase Bank Balance:

03.08.18 PayPal Bank Balance:

Feb 2018 TEMSA Bank Statement – February 2018 Chase Bank Statement

EVOLUTION – Future Contract

EVOLUTION – 2019-2021 – Proposed Deal for 2019-2021

Wednesday, February 14, 2018 Board Meeting

Board Meeting Agenda/Minutes

02.14.18 Agenda – TEMSA – 02.14.18 Agenda

01.12.18 TEMSA Meeting Minutes – 01.12.18 Meeting Minutes

Financial Statements

2017 TEMSA Income Sheet – 02 Profit and Loss – 2017 P&L (as of 02.13.18)

TEMSA 2018 Income Sheet 02 Profit and Loss – 2018 P&L (as of 02.12.18)

Membership Report – TEMSA – 02.12.18 – 2018 Membership (as of 02.13.18)

January 2018 TEMSA Bank Statement – January 2018 Bank Statement (reconciled through 01.31.18)

EVOLUTION 2018

Current Schedule (found on our website) – Click Here

Current Sponsors (found on our website) – Click Here

Friday, January 12, 2018 Board Meeting

Board Meeting Agenda/Minutes

TEMSA Board Agenda – 01.12.18– 01.12.18 Agenda

Approve November 2017 minutes; we did not have a quorum in December.

Financial Statements

Refer to the December P&L for 2017. Few changes since then. Tony and I are working on unlocking the Chase account so that we can access the last bank statement.

EVOLUTION 2018

TEMSA Syllabus-Mailer-2018-print (1) – Web Version – Preliminary Agenda

EMS EVOLUTION 2018 Brochure – Print Version – Preliminary Agenda

Friday, December 15, 2017 Board Meeting

Board Meeting Agenda/Minutes

TEMSA Board Agenda – 12.15.17 – 12.15.17 Agenda

11.20.17 TEMSA Board Minutes – 11.20.17 Meeting Minutes

Financial Statements

P&L 2017 TEMSA 12 Profit and Loss– 2017 P&L (as of 12.13.17)

EVOLUTION 2018

EVOLUTION 2018 Registration Rates – 2018 Registration Fees

JS Edits – 12.11.17 Version SKELETON EVOLUTION 2018 – 2018 Schedule

DRAFT – EVOLUTION 2018 Prospectus – 2018 Exhibitor Prospectus (29 exhibit spots available; waiting on title sponsor to approve)

Monday, November 20, 2017 Board Meeting

Board Meeting Agenda/Minutes

TEMSA Board Agenda – 11.20.17 – 11.20.17 Agenda

09.08.17 TEMSA Meeting Minutes – September 8, 2017 Meeting Minutes

Financials/Membership

11 Profit and Loss – 2017 P&L (as of 11.14.17)

EVOLUTION 2018

2018 EVOLUTION Budget – EVOLUTION 2018 Budget (many tabs at the bottom)

2018 EVOLUTION – Skeleton Schedule – Skeleton Schedule

2018 EVOLUTION Topics – List of Proposed Topics

2018 Sponsor Adjustments – 11.19.17 – * NEW * Sponsorship Ideas

Friday, October 13, 2017 Board Meeting

Board Meeting Agenda

TEMSA Board Agenda – 10.13.17 – Agenda with full details

BCM EMS Grant Support Letter – BCM EMS Grant Support Letter

Meeting Minutes

09.08.17 TEMSA Meeting Minutes – September 8, 2017 Meeting Minutes

Financials

10.06.17 P&L TEMSA 2017 – P&L through 10.06.17

2018 TEMSA Budget – 2018 Preliminary Budget

EVOLUTION 2018

2018 EVOLUTION Budget – 2018 Preliminary Budget

Planning – EMS EVOLUTION 2018 – 2018 Proposed Ideas

2018 EVOLUTION – Skeleton Schedule – Skeleton Schedule for 2018

Wednesday, August 16, 2017 Board Meeting

Board Meeting Agenda

TEMSA Board Agenda – 08.16.17 – Agenda with full details

Meeting Minutes

07 14 17 Meeting Minutes – July 14, 2017 meeting minutes for approval

Financials

July 2017 Forecast – P&L for 2017 and forecast for the rest of 2017. There are several key notes regarding this P&L “forecast”:

We run on a calendar year basis. The good news is that just about all of our expenses happen in that particular calendar year. So I don’t have to shift expenses around to ensure that they are all reflected for the appropriate year. We do receive the majority of our membership dues during the prior year in December. So I shifted the 2017 dues that we received in December 2016 to the 2017 dues revenue. That way we have a good idea of our annual revenue.
I went through Quickbooks and pulled the 2017 dues that we have received. Tony will confirm, but I believe that this is fairly correct. We have about $17,000 in outstanding invoices. I am starting to work on collecting those. We won’t receive them all, but we should plan for about $10,000 in additional revenue attributed to 2017 dues.
As Tony mentioned on our board call, you can tell that our finances are still fairly tight. Of course, we’ll have a larger margin when we bring on additional members over the years. But for now, it’s a tight margin.
The final column includes expenses that I expect for the rest of the year. This is a pretty good forecast of what 2017 will look like for TEMSA. I bill quarterly for my services, so that’s why I’m still owed for six months. Craig tends to bill month to month, which is why the figure that he is owed for the rest of the year is different.
The transition from Tony’s desktop version of Quickbooks to the Online Quickbooks version was extremely smooth.
I created a number of new expense lines to really break down the costs. For example, we know that we’ll have a cost with the Texas EMS Conference each November, so I created a line for that. I just like having the P&L really broken down so that it’s easy to follow. We have very few expenses, so it isn’t very complicated.

Forecasting TEMSA Membership – This is a mess, and it’s mostly for my own use. I quickly went through Quickbooks to pull who paid what and when for each year. I wouldn’t pay attention to the 2015 column. But the 2016 and 2017 give us a good idea of who paid what. I did this quickly, so I won’t say that it’s 100% accurate, but it probably is.

EVOLUTION 2018 Planning

Feedback – EVOLUTION 2017 – View feedback from the 2017 conference.

2017 EMS EVOLUTION Skeleton – This is a skeleton spreadsheet that we used to create the schedule. We may want to use a similar template for 2018. We have to have an adequate number of exhibitor breaks, and we have a great template for that in place.

2017 P&L EVOLUTION – FINAL– EVOLUTION 2017 P&L – FINAL

2016 TEMSA Conference Income Statement AES VERSION– EVOLUTION 2016 P&L – FINAL

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