Dashboard2
Permanent Items
Upcoming Board Meetings
Friday, October 11, 2019 (telephone)
10:00 a.m. CDT | Conference Call
712.432.0075 | 981061 (code)
Monday, November, 2019 (in person)
7:30 a.m. CST – 9:00 a.m. CST | Fort Worth
Texas EMS Conference
Friday, December 13, 2019 (telephone)
10:00 a.m. CST | Conference Call
712.432.0075 | 981061 (code)
Financials
2019 Budget: 2019 TEMSA Budget – 10.22.18
Board Information
Board Contact Information: TEMSA Board Contact Info
Click here to view the back end of the committees.
Friday, October 11, 2019, Board Meeting
10:00 a.m. CDT | Conference Call
712.432.0075 | 981061 (code)
Agenda
Click here for the September 25, 2019, meeting minutes: 09.25.19 – TEMSA Meeting Minutes
Click here for the agenda: 10.11.19 – TEMSA Agenda
Click here for the 2019 P&L (10.07.19): 09.25.19 – P&L TEMSA
Click here for notes on TEMSA’s P&L: TEMSA Budget Notes – 10.07.19
September 25, 2019, Board Meeting
Agenda
Click Here for the PowerPoint: 09.25.19 TEMSA Board Meeting
Click here for the July 12, 2019, meeting minutes: 07.12.19 – Meeting Minutes
Click here for agenda: 09.25.19 – TEMSA Agenda
EMS in Texas (DRAFT): Fort Bend County EMS Issues – 2019
Click here for 2020 proposed budget: 2020 TEMSA Budget – 09.24.19 Proposal
Unofficial P&L for 2019 – 09.25.19: 09.25.19 – P&L TEMSA
Friday, August 9, 2019, Board Meeting
10:00 a.m. – 10:30 a.m. CDT | Telephone
712.432.0075 | 981061 (code)
Agenda
Click here for meeting agenda: 08.09.19 – TEMSA Agenda
Click here for the July 12, 2019, meeting minutes: 07.12.19 – Meeting Minutes
Friday, July 12, 2019, Board Meeting
10:00 a.m. – 10:30 a.m. CDT | Telephone
712.432.0075 | 981061 (code)
Agenda
Click here for agenda Powerpoint: 07.12.19 TEMSA Board Meeting
Click here for meeting agenda: 07.12.19 – TEMSA Agenda
Click here for the June 16, 2019, meeting minutes: 06.16.19 – TEMSA Minutes
Financials
Click here for the June 2019 bank statement: June 2019 TEMSA Chase
Reconciled through June 30, 2019:
Sunday, June 16, 2019 Board Meeting
6:00 p.m. – 9:00 p.m. CDT | In-Person
Cottonwood Room | Horseshoe Bay Resort
6:00 p.m. – 6:15 p.m. Dinner Served
Agenda
Click here for agenda Powerpoint: 06.16.19 TEMSA Board Meeting
Click here for meeting agenda:06.16.19 – TEMSA Agenda
Scroll down to April 12, 2019 meeting for meeting minutes to approve.
Friday, May 10, 2019 Board Meeting
10:00 a.m. – 10:30 a.m. CDT | Conference Call
10:00 a.m. CDT | Conference Call
712.432.0075 | 981061 (code)
Agenda
Click here for agenda Powerpoint: 05.10.19 TEMSA Board Meeting
Click here for meeting agenda: 05.10.19 – TEMSA Agenda
Scroll down to April 12, 2019 meeting for meeting minutes to approve.
Financials
Chase, Pay Pal, and Eventbrite accounts as of 05.07.19 (reconciled through 04.30.19):
Eventbrite as of 05.07.19 (nothing transferred to checking account):
April 2019 bank statement: Apr 2019 TEMSA Checking Account
March 2019 bank statement: March 2019 – TEMSA Checking Account
February 2019 bank statement: February 2019 – TEMSA Bank Statement
January 2019 bank statement: January 2019 – TEMSA Bank Statement
Friday April 12, 2019 Board Meeting
10:00 a.m. – 10:30 a.m. CDT | Conference Call
10:00 a.m. CDT | Conference Call
712.432.0075 | 981061 (code)
Agenda
01.11.19 Meeting Minutes for Approval – 01.11.19 – TEMSA Minutes
02.28.19 Meeting Minutes for Approval – 02.28.19 TEMSA Meeting Minutes
03.29.19 Meeting Minutes for Approval – 03.29.19 TEMSA Meeting Minutes
Financials
Chase, Pay Pal, and Eventbrite accounts as of 04.11.19 (reconciled through 03.30.19).
Paypal:
Eventbrite:
March 2019 bank statement: March 2019 – TEMSA Checking Account
February 2019 bank statement: February 2019 – TEMSA Bank Statement
January 2019 bank statement: January 2019 – TEMSA Bank Statement
Thursday, February 28, 2019 Board Meeting
1:00 p.m. – 3:00 p.m. CST | In Person
Texas Medical Association
Room 9A | 9th Floor
401 W. 15th | Austin, Texas 78701
If elevator access does not take you immediately to the 9th floor, let the security desk on the ground floor know that you are part of Bobby’s meeting to let you up.
Visitor parking in the TMA building is extremely limited on the second floor. An alternative may be the surface parking lot on the NW corner of San Antonio and 15th (across from Starbucks). This is a pay parking lot.
Agenda
02.28.19 – TEMSA Agenda – Meeting Agenda
Click here to view the meeting minutes (January 2019): 01.11.19 – TEMSA Minutes
Financials
Chase and Pay Pal accounts as of 02.07.19 (reconciled through 01.31.19):
Friday, January 11, 2019 Board Meeting
10:00 a.m. CST | Conference Call
712.432.0075 | 981061 (code)
Agenda
01.11.19 – TEMSA Agenda – Meeting Agenda
Click here to view the meeting minutes (11.19.18): 11.19.18 – TEMSA Meeting Minutes
Financials
Click here to view the 2018 P&L – FINAL – 2018 P&L TEMSA
Click here to view the 2019 budget – 2019 TEMSA Budget – 10.22.18
Chase and Pay Pal accounts as of 01.10.19 (reconciled through 12.31.18):
Policy Items
TMA Bills – TMA Bills_Condensed_ch
LPG (Being Edited Now) – LPGs TEMSA 2019
Transport vs. Response (Being Edited Now) – Zavadky Edits – TEMSA Response v Transport 2018 v2
Friday, December 14, 2018 Board Meeting
10:30 a.m. CST | Conference Call
712.432.0075 | 981061 (code)
Agenda
Click here to view the meeting agenda: 12.14.18 – TEMSA Agenda
Click here to view the meeting minutes: 11.19.18 – TEMSA Meeting Minutes
Financials
Click here to view the 2018 P&L (as of 11.12.18) – 11.12.18 P&L – 2018
Click here to view the 2019 budget – 2019 TEMSA Budget – 10.22.18
Chase and Pay Pal accounts as of 12.13.18:
Monday, November 19, 2018 Board Meeting
7:30 a.m. – 9:30 a.m. | Omni Sundance 4
1300 Houston Street | Fort Worth, Texas 76102
Agenda
Click here to view the meeting agenda: 11.19.18 – TEMSA Board Agenda
Click here to view the meeting minutes: 10.12.18 Meeting Minutes – TEMSA
Financials
Click here to view the costs for the Texas EMS Conference – Texas EMS Conference 2018 P&L
Click here to view the 2018 P&L (as of 11.12.18) – 11.12.18 P&L – 2018
Click here to view the 2019 budget – 2019 TEMSA Budget – 10.22.18
Estimated remaining revenue:
- $1,000 sponsorship for November’s Medicare seminar.
- ~$600 in revenue for registrations.
Estimated remaining expenses:
- BH and CH expenses for Texas EMS Conference.
- Printing costs for Texas EMS Conference ~ $200.
- Room cost for snacks and a/v for Medicare seminar ~ $1,000.
- Fall magazine print/mailer cost ~ $2,000.
- BH consulting fees ~ $4,000.
- CH consulting fees ~ $6,000.
Chase and Pay Pal accounts as of 11.12.18 (plus $1,000 in Eventbrite for November seminar):
Friday, October 12, 2018 Board Call
10:00 a.m. | Conference Call
712.432.0075 | 981061 (code)
Click here to view the back end committees.
Meeting Minutes – TEMSA Meeting Minutes – 08.22.18
Financials
2019 Budget:2019 TEMSA Budget – Proposed 08.19.18
August 2018 Bank Statement: August 2018 TEMSA Statement
September 2018 Bank Statement: September 2018 TEMSA Statement
Chase checking account reconciled through 09.30.18
10.03.18 Snapshot:
October 3, 2018 P&L: 10.03.18 P&L 2018
September 13-14, 2018 Board Retreat
2020 Site Consideration – Horseshoe Bay
TEMSA Horseshoe Bay – Click here to view Butch’s PowerPoint
2019 La Torretta Conference Planning
TEMSA Retreat – Conference Topics – Click here to view Butch’s PowerPoint
Wednesday, August 22, 2018 Board Call
Board Meeting Agenda/Minutes
06.17.18 Meeting Minutes for Approval – See Below
08.22.18 Agenda – TEMSA – Agenda
08.22.18 TEMSA Board Meeting – PowerPoint for Meeting
Financials/Membership
08.17.18 – 2018 P&L TEMSA – 2018 P&L (08.17.18)
July 2018 TEMSA Bank Statement – July 2018 Bank Statement
Account balances in QuickBooks through 08.17.18:
2019 TEMSA Budget – Proposed 08.19.18 – 2019 Proposed Budget
September 13-14, 2018 Retreat – FINALIZE TODAY
See PowerPoint for Considerations
Horseshoe – Retreat – Offer from Horseshoe Bay
2019 – EVOLUTION Planning
2019 PowerPoint for Consideration
Charts – EVOLUTION 2018 – 07.09.18 – 2018 Data
Individual Responses – EVOLUTION 2018 – 07.09.18 – 2018 Individual Responses (Evaluation)
2020 – EVOLUTION and Beyond
See PowerPoint for Consideration
2020 – Rates and Dates TEMSA Retreat and Evol – All Proposals
2020 – TEMSA Combo – Breakdown of Costs for 2020
Friday, July 13, 2018 Board Call
Board Meeting Agenda/Minutes
06.17.18 – TEMSA Meeting Minutes – 06.17.18 Meeting Minutes for Approval
07.13.18 Agenda – TEMSA – Agenda
Board Retreat Considerations – 2018 – Board Retreat Planning: September 13-14
EMS EVOLUTION 2019 & Beyond
2019 Contract Details – 2019 La Torretta Considerations
San Luis Resort – 2019 Proposal – May 18-23, 2019 Potential at the San Luis Resort in Galveston
2020 TEMSA Options – 2020 Considerations
EMS EVOLUTION 2018 Wrap-up
Charts – EVOLUTION 2018 – 07.09.18 – Attendee Evaluation Charts (as of 07.09.18)
Individual Responses – EVOLUTION 2018 – 07.09.18 – Individual Responses (07.09.18)
– Income Sheet (07.09.18)
Financials
June 2018 TEMSA Bank Statement – 06.30.18 Chase Bank Statement
Chase and PayPal have been reconciled through 06.30.18. Account balances in QuickBooks as of 07.09.18:
Sunday, June 17, 2018 Board Meeting
Board Meeting Agenda/Minutes
TEMSA Meeting Minutes – 05.09.18 – 05.09.18 Meeting Minutes Approval
06.17.18 TEMSA Board Meeting – 06.17.18 Agenda
TXEMSA Bylaws First Amended – 2016 – Bylaws
PowerPoint
06.17.18 TEMSA Board Meeting – Guiding Document
Financials
06.13.18 TEMSA 2018 P&L – 2018 P&L (as of 06.13.18)
Final 2017 P&L TEMSA – 06.12.18 – Final 2017 P&L
Chase and Pay Pal have been reconciled through 06.01.18
Wednesday, May 9, 2018 Board Meeting
Board Meeting Agenda/Minutes
02.14.18 Meeting Minutes – TEMSA – 02.24.18 Meeting Minutes Approval (No Quorum in March/April)
05.09.18 Agenda – TEMSA – 05.09.18 Agenda
EMS EVOLUTION 2018
Final Details – EMS EVOLUTION 2018 – Final Holes to Fill
Texas Ortho Association – Benchmarking Framework – 04.17.2018 – Benchmarking & Orthopaedic Example
2018 EVOLUTION Budget – Budget (as of 05.06.18)
BEOs – Texas EMS Alliance 2018 – BEOs (food/beverage orders – 05.06.18)
Operations
05.02.18 P&L TEMSA – P&L vs 2018 Budget (as of 05.02.18)
April 2018 TEMSA Bank Statement – April 2018 Bank Statement (Both Bank & PayPal Reconciled Through 04.30.18)
Bank Account + PayPal Balance Through 05.03.18:
Texas EMS PAC
Texas EMS PAC – PAC Memo
Friday, April 13, 2018 Board Call
Board Meeting Agenda/Minutes
02.14.18 Meeting Minutes – TEMSA – 02.24.18 Meeting Minutes Approval (No Quorum in March)
04.13.18 Agenda – TEMSA– 04.13.18 Agenda
Operations
March 2018 TEMSA Bank Statement – March 2018 Bank Statement (Chase & PayPal reconciled through 03.31.18)
Cash Snapshot (04.10.18):
Texas EMS PAC
Texas EMS PAC – PAC Memo
EMS EVOLUTION: 2019-21 Consideration
The hotel is considering a sale, so 2019 is the only year that they will possibly negotiate now. We are waiting on their proposal.
EVOLUTION 2018
EVOLUTION ATTENDEES (04.08.18) – Ticket Type – Registration List (04.03.18)
EVOLUTION Attendance Analysis – 04.08.18 – Registration Analysis (04.03.18)
2018 Texas EMS Alliance Pickup Report 040218 – Hotel Figures (see bottom tabs – 04.02.18)
Audit
AUDIT-COMMITTEE-CHECKLIST– Instructions
SAMPLEAUDITREPORT – Sample Report
Friday, March 9, 2018 Board Call
Board Meeting Agenda/Minutes
TEMSA Board Agenda – 03.09.18 – 03.09.18 Agenda
02.14.18 Meeting Minutes – TEMSA – 02.14.18 Meeting Minutes for Approval
Financials/Membership
$42,950 out of $50,700 billed for 2018 dues collected (03.08.18)
1 new member so far for 2018 plus several phone calls this week with inquiries
2018 TEMSA P&L 03.08.18 – 2018 P&L (as of 03.08.18)
03.08.18 Chase Bank Balance:
03.08.18 PayPal Bank Balance:
Feb 2018 TEMSA Bank Statement – February 2018 Chase Bank Statement
EVOLUTION – Future Contract
EVOLUTION – 2019-2021 – Proposed Deal for 2019-2021
Wednesday, February 14, 2018 Board Meeting
Board Meeting Agenda/Minutes
02.14.18 Agenda – TEMSA – 02.14.18 Agenda
01.12.18 TEMSA Meeting Minutes – 01.12.18 Meeting Minutes
Financial Statements
2017 TEMSA Income Sheet – 02 Profit and Loss – 2017 P&L (as of 02.13.18)
TEMSA 2018 Income Sheet 02 Profit and Loss – 2018 P&L (as of 02.12.18)
Membership Report – TEMSA – 02.12.18 – 2018 Membership (as of 02.13.18)
January 2018 TEMSA Bank Statement – January 2018 Bank Statement (reconciled through 01.31.18)
EVOLUTION 2018
Current Schedule (found on our website) – Click Here
Current Sponsors (found on our website) – Click Here
Friday, January 12, 2018 Board Meeting
Board Meeting Agenda/Minutes
TEMSA Board Agenda – 01.12.18– 01.12.18 Agenda
Approve November 2017 minutes; we did not have a quorum in December.
Financial Statements
Refer to the December P&L for 2017. Few changes since then. Tony and I are working on unlocking the Chase account so that we can access the last bank statement.
EVOLUTION 2018
TEMSA Syllabus-Mailer-2018-print (1) – Web Version – Preliminary Agenda
EMS EVOLUTION 2018 Brochure – Print Version – Preliminary Agenda
Friday, December 15, 2017 Board Meeting
Board Meeting Agenda/Minutes
TEMSA Board Agenda – 12.15.17 – 12.15.17 Agenda
11.20.17 TEMSA Board Minutes – 11.20.17 Meeting Minutes
Financial Statements
P&L 2017 TEMSA 12 Profit and Loss– 2017 P&L (as of 12.13.17)
EVOLUTION 2018
EVOLUTION 2018 Registration Rates – 2018 Registration Fees
JS Edits – 12.11.17 Version SKELETON EVOLUTION 2018 – 2018 Schedule
DRAFT – EVOLUTION 2018 Prospectus – 2018 Exhibitor Prospectus (29 exhibit spots available; waiting on title sponsor to approve)
Monday, November 20, 2017 Board Meeting
Board Meeting Agenda/Minutes
TEMSA Board Agenda – 11.20.17 – 11.20.17 Agenda
09.08.17 TEMSA Meeting Minutes – September 8, 2017 Meeting Minutes
Financials/Membership
11 Profit and Loss – 2017 P&L (as of 11.14.17)
EVOLUTION 2018
2018 EVOLUTION Budget – EVOLUTION 2018 Budget (many tabs at the bottom)
2018 EVOLUTION – Skeleton Schedule – Skeleton Schedule
2018 EVOLUTION Topics – List of Proposed Topics
2018 Sponsor Adjustments – 11.19.17 – * NEW * Sponsorship Ideas
Friday, October 13, 2017 Board Meeting
Board Meeting Agenda
TEMSA Board Agenda – 10.13.17 – Agenda with full details
BCM EMS Grant Support Letter – BCM EMS Grant Support Letter
Meeting Minutes
09.08.17 TEMSA Meeting Minutes – September 8, 2017 Meeting Minutes
Financials
10.06.17 P&L TEMSA 2017 – P&L through 10.06.17
2018 TEMSA Budget – 2018 Preliminary Budget
EVOLUTION 2018
2018 EVOLUTION Budget – 2018 Preliminary Budget
Planning – EMS EVOLUTION 2018 – 2018 Proposed Ideas
2018 EVOLUTION – Skeleton Schedule – Skeleton Schedule for 2018
Wednesday, August 16, 2017 Board Meeting
Board Meeting Agenda
TEMSA Board Agenda – 08.16.17 – Agenda with full details
Meeting Minutes
07 14 17 Meeting Minutes – July 14, 2017 meeting minutes for approval
Financials
July 2017 Forecast – P&L for 2017 and forecast for the rest of 2017. There are several key notes regarding this P&L “forecast”:
- We run on a calendar year basis. The good news is that just about all of our expenses happen in that particular calendar year. So I don’t have to shift expenses around to ensure that they are all reflected for the appropriate year. We do receive the majority of our membership dues during the prior year in December. So I shifted the 2017 dues that we received in December 2016 to the 2017 dues revenue. That way we have a good idea of our annual revenue.
- I went through Quickbooks and pulled the 2017 dues that we have received. Tony will confirm, but I believe that this is fairly correct. We have about $17,000 in outstanding invoices. I am starting to work on collecting those. We won’t receive them all, but we should plan for about $10,000 in additional revenue attributed to 2017 dues.
- As Tony mentioned on our board call, you can tell that our finances are still fairly tight. Of course, we’ll have a larger margin when we bring on additional members over the years. But for now, it’s a tight margin.
- The final column includes expenses that I expect for the rest of the year. This is a pretty good forecast of what 2017 will look like for TEMSA. I bill quarterly for my services, so that’s why I’m still owed for six months. Craig tends to bill month to month, which is why the figure that he is owed for the rest of the year is different.
- The transition from Tony’s desktop version of Quickbooks to the Online Quickbooks version was extremely smooth.
- I created a number of new expense lines to really break down the costs. For example, we know that we’ll have a cost with the Texas EMS Conference each November, so I created a line for that. I just like having the P&L really broken down so that it’s easy to follow. We have very few expenses, so it isn’t very complicated.
Forecasting TEMSA Membership – This is a mess, and it’s mostly for my own use. I quickly went through Quickbooks to pull who paid what and when for each year. I wouldn’t pay attention to the 2015 column. But the 2016 and 2017 give us a good idea of who paid what. I did this quickly, so I won’t say that it’s 100% accurate, but it probably is.
EVOLUTION 2018 Planning
Feedback – EVOLUTION 2017 – View feedback from the 2017 conference.
2017 EMS EVOLUTION Skeleton – This is a skeleton spreadsheet that we used to create the schedule. We may want to use a similar template for 2018. We have to have an adequate number of exhibitor breaks, and we have a great template for that in place.
2017 P&L EVOLUTION – FINAL– EVOLUTION 2017 P&L – FINAL
2016 TEMSA Conference Income Statement AES VERSION– EVOLUTION 2016 P&L – FINAL