Exhibitor FAQs

EMS EVOLUTION 2022 Overview & Details

Click here for view complete conference details, including the conference’s agenda.

The agenda includes numerous times that are dedicated to exhibitors, including stand-alone breakfasts and lunches in the exhibit hall and dedicated exhibitor time in the mornings and afternoons. In addition, sponsors are strongly encourage to participate in the networking events on Monday evening and Tuesday evening.

Set up and Take Down Times

Exhibitors are welcome to set up beginning at 4 p.m. on Sunday, August 7 (feel free to set up at any point beginning at 4 p.m. and throughout the evening). TEMSA will not have access to the space before 4 p.m., and your table will not be ready before then. Exhibitors may also set up before the conference begins on Monday, August 8.

The Leadership Track kicks off at 8:30 a.m. on Monday, August 8, and attendees will be walking through exhibits at that time.

Exhibitors are welcome to keep their displays up until the end of the conference at approximately 10:30 a.m. on Wednesday, August 10. However, if you would like to remove your exhibit at the end of the day on Tuesday, August 9, you are welcome to do so. The morning of Wednesday, August 10 will include a breakfast in the exhibit hall.

Ambulance Displays: Gold Sponsors

Each gold sponsor may bring two ambulances. One ambulance may be parked along the curb, and the other ambulance must remain parked at all other times.

Each ambulance company will be afforded an equal opportunity to display, and we ask the companies to work with each other to rotate their ambulances.

Please note that ambulances must be parked in a parking space during the evening and may not be left unattended in the fire lanes.

Ambulance companies may park in the designated area on the evening of Sunday, August 7, and ambulances may be moved to the curb before the conference begins on Monday, August 8.

Exhibit Assignments

Scroll to the bottom of this e-mail to view the exhibit assignments.

Name Badges & Exhibit Table

The exhibit table will be a standard six-foot table (tables are 30″ x 72”) with two chairs. Your table will not come with a linen; feel free to bring your own skirt (if you wish).

Your back drop is required to fit within the space.

Silver sponsors will have two badges. Gold sponsors will have three badges. The title sponsor will have five badges.

Additional badges are $250 each. Contact Bobby@txemsa.com to purchase additional badges.

Your name badges and program syllabus will be sitting on your exhibit table when you arrive on Sunday.

Electrical & Other Exhibit Orders

The Horseshoe Bay Resort will handle shipping, electrical and accessories associated with your exhibit. TEMSA will provide a six-foot table and two chairs. Anything beyond that should be ordered through the hotel.

Click here to download the order form:

Please return your form and submit any questions to Eugene Calancea. He can be reached via e-mail at: ECalancea1@hsbresort.com.

Shipping

The Horseshoe Bay Resort is handling shipping; TEMSA does not address shipping.

Please follow the following two steps

1 – Hotel Fee: The hotel charges a $5 handling fee for each box, and you must make that order through the hotel:

Please return your shipping form and submit any questions to Eugene Calancea. He can be reached via e-mail at: ECalancea1@hsbresort.com.

2 – Shipping: Ship your boxes to:

Horseshoe Bay Resort
C/O Vildan Chilkova (TEMSA)
200 Hi Cir N
Horseshoe Bay, Texas 78657

Once the conference ends, please ensure that you have the correct shipping labels on your boxes, and the hotel will handle the shipping.

Attendee Lists

Sponsors will be provided attendee lists at periodic intervals in the weeks leading up to the conference. TEMSA does not provide e-mail addresses. However, mailing addresses will be provided.

Exhibit Area

The exhibits will be held in both the foyer and Ballroom A-B-C-D. Breakfast, lunch and coffee will be held in Ballroom A-B-C-D, which is the exhibit hall. The general session room will be behind the exhibit space and be held in Ballroom E-F-G-H in 2022.