Sponsor Q&A 2024
What are the set up and take down times?
Set up
Beginning at 4 p.m. Sunday, September 15
Take Down
The official take down is following the reception on Tuesday, September 17. (Approximately 6 p.m.)
If you would like to keep your exhibit up through the end of the conference on Wednesday morning, you are welcome to do so.
Official Exhibit Hours & Conference Agenda
Click here to view the agenda for each day. Both Monday and Tuesday feature dedicated breaks with exhibitors.
The exhibits will be placed in the pre-function foyer. As a result, attendees will move through the exhibits throughout the day.
What to Expect When You Arrive
Your exhibit table will contain your name badges and a copy of the program syllabus at 4 p.m. on Sunday, September 15.
Each exhibit will have a standard table (6′ x 30″) with two chairs (it will not have a tablecloth). Your exhibit backdrop must fit within the space and not extend into your neighbor’s space.
Shipping
The hotel handles all shipping; TEMSA is not responsible for shipping. Click here to view the shipping information:
Electrical & Other Orders
Electrical and other orders may be made through the hotel; TEMSA is not handling those items.
Click here to view the order form from the Texas A&M Hotel & Conference Center. The hotel will contact you about payment:
Hotel Contact
If you have further questions regarding shipping or the electrical order form, please e-mail Kendra Clough with the hotel: kclough@texasamhotelcc.com
Exhibit Spaces & Selections
TEMSA will select the exhibits based on several factors:
- The title and gold sponsors will have the ability to select their own spaces.
- TEMSA will assign the silver sponsors based on several factors: when payment was received and the history of sponsoring TEMSA conferences.
TEMSA’s top priority is to ensure that competitors are not placed near each other.
TEMSA will reveal exhibit assignments in early September.
Social Events
Sponsors are invited to all receptions and networking events.
Attendee Lists
TEMSA Will share attendee lists with sponsors beginning in August. TEMSA’s policy is to never share e-mail addresses.
Ambulance Displays
Ambulances will be displayed in two different locations:
- The bus lane immediately outside the hotel.
- The Plaza at the northwest corner of Kyle Field (across the street from the hotel).
Ambulances may be parked beginning on Sunday afternoon (September 15) and displayed throughout the conference.
Complete Conference Details
Visit TEMSA’s website for the latest details about the conference
